ETHAN’S RETREAT IN THE WOODS

(Previously Known as Hanna’s Cottage in the Woods)

12992 County Road 6

Killbuck, OH  44637

(530)318-5542

RESERVATION CONFIRMATION/RENTAL AGREEMENT

Guest:__________________________

Check-in Time: 3:00 PM          Number of keys requested (1-2)

Check-out Time: 11:00 AM     Nights: ______ (2 Night Minimum)

# of Occupants:_____ Adults, Children Maximum Unit       Occupancy: 6

# of Pets:______

Nightly Rate:$ 125 for two occupants

$ 145 for three occupants

$ 165 for four occupants

$ 185 for five occupants

$ 205 for six occupants

$10 per pet/per night (max. charge $50 per pet/per stay

Discounts Available for Stays of Four Nights or More

Book Seven (7) Nights and Only Pay for Six (6) Nights

County Room Tax: 3% of Rental Rate per night

Cleaning Fee:$50.00

Security Deposit, If Applicable: $200.00


RESERVATIONS AND TERMS

To secure a reservation a security deposit of $200.00 may be required.

There is a non-refundable cleaning charge of $50.00.

Full payment and security deposit shall be made online using Pay Pal at time reservations are made, or contact owner to make other payment arrangements. Full payment must be received no less than thirty days prior to your arrival date, or the reservation will be cancelled.

You may cancel this reservation with penalty up to fourteen days before your arrival date, or chose to reschedule another available time with no penalties. If penalty applies, it shall be ½ of the security deposit. When cancellation is made less than fourteen days before your arrival date there is no refund of rental or security deposit, but you may chose to reschedule another available time with no penalties.  

We reserve the right to refuse rental as well as to cancel rental accommodations should unforeseen events occur.

If you have any questions, please e-mail Nancy at: ndawson@charter.net or call us at (530) 318-5542.


HOUSE RULES

Guests shall not smoke in the Retreat and shall not have pets that have not been registered during the reservation process.

No illegal substances or activity shall occur in the Retreat or the surrounding property.

There shall not be more occupants than stated above, and guests may not sublease property at any time.

Do not leave food of any kind outside. Please leave all trash inside and Housekeeping will dispose of it for you. Remember that you are visiting the natural habitat of raccoons, groundhogs, squirrels, skunks, opossums and other uninvited “house guests”. Housekeeping will dispose of food waste upon your departure.

Please leave the heat on the lowest settings (Winter) and the air conditioner/dehumidifier off when you leave (Summer). Also, please turn off all lights. Please help us conserve electricity whenever possible.

Please follow all standard Spa safety rules and precautions. Animals are not allowed in the spa at any time, and children should not be allowed in the spa under any circumstances unless accompanied by an adult. We always want the safety of our precious children to be the number one priority. Oils, body lotions and soaps in the spa water will damage the heater and clog the filter.  Guests are requested to shower with warm water and soap and rinse off all agents before entering the spa.

Hunting is not permitted under any circumstances at the Retreat or any of the surrounding areas.

Please take a few moments to write down your thoughts and stories in our journal for all of our future quests to enjoy!!

Please enjoy the Retreat and its beautiful serene surroundings. Please also treat this wonderful property and the surrounding woods with respect so it is here for many years for all to enjoy!

Please close and clasp the gate chain when leaving the farm so that we deter "lost" travelers from accidentally entering the Farm.


HOUSEKEEPING

The Retreat will be clean when you arrive. If it is not, please contact us immediately at (530) 318-5542, as we cannot verify pre-existing conditions if you delay in notifying us.

Check-in time is 3:00 pm; check-out time is 11:00 am.

Prior to departure, empty refrigerator and remove all personal food items.

Wash and put away all dishware, pots and pans, etc.

If you moved any furniture or items, please return it to its original location.

Upon departure, please make sure that all lights are off,  the heat is turned down to its lowest settings (Winter) and the Air Conditioner/Dehumidifier is turned off (Summer).

All windows are closed, the key(s) are left on the dining room table, and that the front door is closed and locked.

Our housekeeping service will arrive within four hours of your departure to verify that the Retreat has been secured. They will clean and inventory the house and report any damage or excessive cleaning required within three days. Cleaning covers “normal wear”, but not negligence.

SECURITY DEPOSIT

A security/cleaning deposit in the amount of $200.00 may be required upon reservation.

The deposit will be refunded in full, if applicable, (minus any additional cleanup or damage repair that is needed) once the premises are checked out after your departure.

The following conditions will result in charges to be deducted from your deposit:

Damaged, broken or missing items

Negligent damage

Excessive cleaning (stains, extraordinary spills, etc.) or maintenance required

Loss of key(s). The cost of re-keying and replacing multiple sets of keys.

The following conditions will result in the forfeiture of your entire security deposit.

If it is determined that guests smoked cigarettes or any other substance in the Retreat.

If it has been determined that illegal substances were used in the Retreat.

If it is determined that there were animals in the Retreat that were not previously registered.

If guests are noisy, obnoxious, or annoying to our neighbors at any time.

If the Holmes County Sheriff determines that a guest has committed a crime in or on the property.

Littering (trash or cigarette butts).  A cigarette disposal receptacle is in place in front of the Retreat.

In the event that your occupation of the Retreat results in damages and/or cleaning costs in excess of the amount of your deposit, you are liable for the additional charges.

PAYMENT PROVISIONS

Guests can make a booking via our website (only if the period requested is available) without making the payment at the time of booking. We will update the calendar and show your booking as "Tentative". We will inform you of that booking by email. You can review the booking and confirm or decline it from that email. Confirming your reservation also lets us know that you have read, understand, and accept the terms and conditions of this rental agreement.  Please remember that your reservation is not secured until payment is made.

If you confirm the reservation we will send out an email to you with a link to make your payment. This is when we will discuss your desire to bring pets along, if applicable, and modify your booking amount to include those charges.

Once you have made your payment via PayPal on our website, we will update the calendar and show the booking as "Booked".

ADDITIONAL PROVISIONS

You agree to assume responsibility for your transportation to the Retreat. Inconvenience caused by weather, disruption of utilities, or road conditions may occur at times, and do not invalidate this Contract, nor will they be subject to financial compensation.

Guests agree to hold owner free and clear of any injury to self or property resulting from accident, injury or loss due to rain, snow, flood, negligence, fire, theft, construction, or other reasons.

Guest acknowledges and agrees that there will be no refund or adjustments for delayed check-in, early check-out, health or family emergencies, weather conditions, inconvenience, and dissatisfaction for any reason. If guest is dissatisfied with the condition of the property, owner’s sole responsibility will be to correct the problem as soon as practically possible, providing guest notifies us immediately.


IMPORTANT NUMBERS

Nancy Dawson, Owner: 530-318-5542

Colin Dawson, Owner: 740-291-2816

AMENITIES

Two queens and a Double Sofa Bed, with all necessary bedding

2 Bathrooms, with bath towels, hand towels, and wash clothes

Kitchen: Gas stove and conventional and microwave ovens, refrigerator, small appliances including toaster, drip coffee maker, Keurig Coffee Maker, dishes, glassware, pots, pans, utensils, paper towels, and dish soap and dish towels

Complete dinner service for 6

Gas Bar-B-Que

Gas Log fireplace

1 TV/DVD Player with Extensive DVD  Collection, CD/AM and FM Radio

Board Games and Paperbacks to use while enjoying the Retreat

Electric heat throughout the house

Air Conditioner/Dehumidifier and Ceiling Fans


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